Selling goods or services to consumers based in EU countries outside of your own poses a challenge when it comes time to pay the VAT taxes corresponding to those sales to each of the countries where you have made them. That is why we developed the potential to create VAT reports in the Backoffice. It is a very powerful optional feature that all merchants should consider.

By generating a VAT report, you can see how much revenue has come from each EU country; this is the first step to take when trying to determine how much VAT needs to be credited to each.

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A VAT report, which helps you determine sales in other countries

In this area of the backoffice (if enabled), you can:

• Filter and search for VAT reports

• View your VAT reports

• Create new ones

• Modify existing reports

Create a VAT report

Generating a VAT report based on your transaction data is easy: you just need to select the date range and the Originators you want to consider. Furthermore, you have the ability to create them for individual Originators, if needed.

To create a VAT report (if enabled for your account):

1. Click Accounting and select VAT reports:
   
   

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2. Click the Add button.

3. Fill in the fields that appear as follows:
   
   

   • Period from: using the calendar, select a starting date for transactions to include on the report

   • Period to: using the calendar, select an end date for the transactions you want to include

   • Timezone: select a timezone from which to view the transactions on these start and end dates. We suggest that you use your own timezone here.

   • Originators: select at least one of your Originators from the drop-down list. The system will create a report based on transactions going through the Originator(s) you select.

   • Show entities in details: This switch lets you show or hide, in the final report, the Originator(s) you have selected:
     
     

     
     
     

4. Click the blue Add button. Your VAT report will appear on screen:
   
   

Note the 4 actions buttons at the top-right of the screen: they let you export, edit, process, or delete your report.

Modify a VAT report

You can modify the parameters you have used to create your VAT report. You can also choose to show or hide the Originators list on your report, retrospectively, if needed.

To modify a VAT report:

1. While viewing the report, click the Edit button. You can also edit the report directly from the list:
   
   

   
   You can also edit the report directly from the list:
   
   

    

2. In the page that appears, you can edit the report in two areas:
   
   

    

3. If you click the Edit button on the right, the following window appears:
   
   

   
   Click the Edit button in this pop-up window to save your changes to the Originators list, if any.
   
   

4. Click the Edit button at the bottom of the report page to save all changes. 
   
   

The page reloads with your modified report.

Delete a VAT report

You can delete a VAT report if needed. To do so:

1. While viewing the report, click the Delete button at the top right of the page:
   
   

   
   Alternatively, you can delete a VAT report directly from the list:
   
   

   
   
   

2. A warning message will then appear asking for confirmation. You can choose to accept or cancel.

3. If accepted, a “Removed successfully” message will appear.

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